New Jersey SBYSP

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For assistance, call the Help Desk:
866-469-6884 (toll-free)
Mon-Fri, 11AM-8PM, Eastern Time

NOTICES:

CYRM NOTICE:

The pre and post links for the CYRM are generated through the "CYRM Pre/Post Survey Administration" report found within the "Reports" menu.

If the PRE test is unavailable because the student is past the deadline of 2 months from first date of service, please reach out to your Site Director so that they may review if a PRE should be issued.

Thank you,
OFSS Team

Effective immediately, the system has been unlocked so that you may enter attendance data for the period 07/01/20-06/30/21. The system will remain unlocked through 08/31/2021.

New CYRM distribution method NOW AVAILABLE! Please review the recorded training link below for step-by-step instructions on how to distribute the CYRM Pre/Post survey to students virtually.

CYRM Pre/ Post Survey Distribution Training

New CYRM distribution method COMING SOON! Once the new feature is available, this training is meant to assist providers with step-by-step instructions on how to distribute the CYRM Pre/Post survey to students virtually.

CYRM Pre/ Post Survey Distribution Training

Attendance is currently unlocked until August 17, 2018, for the following period of July 1, 2017 - June 30, 2018.

If you are trying to merge a duplicated record with attendance PRIOR to this date range, please inactivate the older record and use the record that is currently enrolled in services going forward.

If you have any further questions, please contact the Help Desk at 1-866-469-6884.

APPI Programs ONLY The Reducing the Risk (RTR)--Survey User Guide can be found under the User Guide tab.

Impact Evaluation is now administered all school based students except elementary school students.

Programs can set-up a drop box, computer or any other effective method to encourage any student that participates in any school based activity during these two weeks to have an opportunity to share their feedback. This will allow students to provide input of their SBYSP experience. The administration is anonymous.

The Child and Youth Resilience Measure (CYRM) is required for all Middle & High School SBYSPs effective September 1, 2017. As was discussed during the August 2017 CYRM introduction conference calls, this is a required tool that will demonstrate the impact of the School Based Youth Services Program (SBYSP).

A. The data can now be entered into MIS under the “Questionnaire” tab.

B. The report to identify the number of visits and to analyze the data will be ready shortly and you will be notified accordingly.

C. The updated procedures for the CYRM is can also be located in MIS Help Center.

Training Webinar Recordings

Click the links below to access the training videos.

Program Level

Administrative Oversight

Attendance Lock

The previous month's attendance will lock on the 15th of each month at 6pm. Please direct any unlock requests to your assigned OSLS Coordinator.

REMINDER --- ONE TIME ASSESSMENTS --- If you mark a student as a "One-Time Assessment" on Page 1 of the registration form, you must also check off "None" for "Consent on File" on Page 3. Otherwise, it will be counted as a Missing Consent in the "Missing Demographic Report."

REMINDER --- APPI CHECK OFF BOX --- Students enrolled in the APPI (Adolescent Pregnancy Prevention Initiative) Program must have the "APPI" box checked on Page 3 of the Registration Form, otherwise they will not count toward your program's LOS (Level of Service). Conversely, if your site does not have an APPI Program, you should never check the APPI box - doing so, will cause you to lose the participant in our LOS Report. You can can see how you are doing in this area by utilizing the "Custom Report Builder" in the "Reports" section of the MIS. Contact your Regional Coordinator if you need help in this area.

To start a new academic year, please refer to the following document in Help Center:

• Ending the Current Academic Year and Preparing for the New Academic Year (Reference Tab)
  This document describes steps you should take for ending your academic year in preparation for the new one.

Don't forget to check off sub-categories when recording attendance for groups. REMEMBER, if you don't take attendance (and check off the sub-category), none of the information about that group will be recorded.